Ellensburg School District - Business Office

District

Business Office

The Business Office is committed to promoting and facilitating excellence in relevant and reliable fiscal management, reporting and services to internal and external stakeholders so we can direct all available resources to our students.

Primary Focus of the Business Office is to Ensure:

Fiscal responsibility and accountability
Programs that provide options to meet the needs of all students
A focus on future challenges
Effective and open communication
Meaningful financial information and transparency
Exceptional customer service
Accountability and compliance with laws, regulations, contracts, and agreements

Functions of the Business Office in Support of District Operations:

Coordinate the development of the District budget to include forecasting enrollment, revenue, and expenditures
Record District financial transactions in accordance with Federal, State, and District regulations
Prepare monthly financial reports
Oversee receipt and deposit of cash throughout the District
Manage investment transactions through the Kittitas County Treasurer's Office
Provide fiscal reporting and other financial information to District, the public, and State and Federal agencies
Provide grant accounting and reporting
Issue payments to suppliers for goods and services, and to employees for reimbursement of travel and expenses
Manage Accounts Receivable
Act as the District liaison to the Washington State Auditor's Office
Manage risk through the School Insurance Association of Washington (SIAW) insurance pool

- Affidavit for Lost Warrant
- Ellensburg School District W9
- Expenses Reimbursement Claim
- Intradistrict Mileage Reimbursement Claim
- Meal Sign-In Form
- Mileage Reimbursement Claim
- Overnight or Out-of-State Traveling Guidlines
- Overnight or Out-of-State Travel Pre-Approval Authorization Request
- Overnight or Out-of-State Travel Reimbursement Claim
- PO Request
- Purchasing Guideline District-Wide
- Request for Refund
- Revolving Fund Request
- Travel Reimbursement Claim
- Travel Advance Request
- Vendor Quotation Certification
- Vendor Information Request
- Blank W9
Ellensburg High School ASB

Morgan Middle School ASB
- Deposit Transfer of Custody Form
- Revised District-Wide Guidlines Cash Handling 2023
- Chart of Accounts – General Fund
- ARP-ESSER Spending Plan [20%]
- ARP-ESSER Spending Plan [80%]
- Gifts & Donations Form
- Grant Application Assurance of Tax Exempt Status
- Jury Duty Process 2023
Notice of Privacy Incident
For assistance please email: payroll@esd401.org
- Classified Employee Timesheets
- Classified Substitute Timesheet
- Retirement Information
- Board Member Compensation Worksheet
- Direct Deposit
- Employee Name_Address Change Form
- Payroll Cancellation or Change
- W4 Form
- Digital Paystub & Time Off Work Steps
- Purchase Order Process Flow Chart
- Purchasing Guideline District-Wide
- PO Request
- Projects Checklist
- Vendor Quotation Certification
- Purchasing Bid Law Complianace Process
Providing Quality Products & Services to Our Schools
In accordance with the Public Schools Bid Law, the Ellensburg School District invites interested, licensed contractors for inclusion on its Small Works Roster. This roster identifies those qualified contractors interested in submitting proposals on projects estimated to cost not more than $200,000.

Qualified contractors, not already registered with the district purchasing department, may secure information and the necessary application forms listed below.

Small Works Roster Application
Pursuant to RCW 39.04.155, Ellensburg School District No. 401 accepts Small Works Applications any time throughout the year for responsible contractors that are interested on being added on the District's Small Works Roster.

Please complete all five (5) forms listed below. Return completed forms along with a copy of your Certificate of Liability Insurance (see Insurance section located in the Standard Terms & Conditions for Small works) to:

Ellensburg School District
Small Works Roster
1300 East Third Avenue
Ellensburg, WA 98926
(509) 925-8005
angela.garrettgordon@esd401.org
- IRS Form W9
- Request for UBI & W-9
- Small Works Roster Application
- Small Works Roster Terms and Conditions
- Unified Business Identifier Form
Fiscal Budget
The budget process for Washington State school districts is governed by state law (chapter 28A.505 RCW), regulations (chapter 392-123 WAC), and instructions provided by the Office of Superintendent of Public Instruction (OSPI). Within this structure, the Ellensburg School District Board of Directors formally adopts its annual budget prior to the start of each school year. The budget format as prescribed by OSPI is commonly referred to as the F-195 Report. The District’s budget includes five governmental fund types:
- General Fund
- Associated Student Body Fund
- Debt Service Fund
- Capital Projects Fund
- Transportation Vehicle Fund
The complete, detailed budget document required annually by the state is the F-195 Report. The F-195 Report includes enrollment projections and planned staffing levels in addition to anticipated revenues, expenditures, and fund balances for each fund.

Each summer, the School Board holds a public hearing about the planned budget. That meeting is usually held during the last board meeting of July, in time for a board-approved budget to be sent to OSPI by August 31st.

Any person may attend this public hearing to speak on any aspect of the budget. Board meeting dates are listed available here or by calling (509) 925-8000. Public notices about budget hearings are also printed annually in the local newspaper.

Financial Report F-196 is the required financial statement report of a school district. It reports the school district's financial condition and actual revenues and expenditures for the entire school year.

Skyward Training

Personalize

Update Information

Check Estimator

Tax Information

Time Off

Angela Garrett-Gordon
Project Coordinator, Accounts Payable & Purchasing Officer
angela.garrettgordon@esd401.org
School: (509) 925-8005

Kim Snider
Executive Director of Finance, HR & Operations
kim.snider@esd401.org
School: (509) 925-8014

Patrick Timme
Fiscal Specialist
patrick.timme@esd401.org
School: (509) 925-8107

Annie Ness
Fiscal Specialist
annie.ness@esd401.org
School: 509-925-8004

Ashley Snow
Fiscal Specialist
ashley.snow@esd401.org
School: (509) 925-8149

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