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Business & Finance
About the Business Office
Our Mission
Our mission is to provide excellent and reliable financial management for the district. We are committed to directing all available resources to our students, ensuring their success is our top priority.
Our Primary Goals
The Business Office is focused on:
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Ensuring fiscal responsibility and accountability.
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Supporting programs that provide options to meet the needs of all students.
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Focusing on future financial challenges.
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Maintaining effective and open communication.
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Providing meaningful financial information with transparency.
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Delivering exceptional customer service.
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Ensuring compliance with all relevant laws, regulations, contracts, and agreements.
What We Do
Here are the key functions our office manages to support district operations:
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Budgeting: We coordinate the development of the district's budget, which includes forecasting student enrollment, revenue, and expenditures.
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Financial Record Keeping: We record all district financial transactions in accordance with federal, state, and local regulations.
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Reporting: We prepare monthly financial reports and provide fiscal information to the district, the public, and state and federal agencies.
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Cash Management: We oversee the receipt and deposit of cash throughout the district and manage investments through the Kittitas County Treasurer's Office.
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Grant Management: We provide accounting and reporting for all grants.
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Payments: We issue payments to suppliers for goods and services and reimburse employees for travel and other expenses.
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Billing: We manage the district's accounts receivable.
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Audits: We act as the district's main contact for the Washington State Auditor's Office.
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Risk Management: We manage the district's insurance coverage through the School Insurance Association of Washington (SIAW).
Budget Reports
Past Budget Reports
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Fiscal Budget
The budget process for Washington State school districts is governed by state law (chapter 28A.505 RCW), regulations (chapter 392-123 WAC), and instructions provided by the Office of Superintendent of Public Instruction (OSPI). Within this structure, the Ellensburg School District Board of Directors formally adopts its annual budget before the start of each school year. The budget format as prescribed by OSPI is commonly referred to as the F-195 Report. The District’s budget includes five governmental fund types:- General Fund
- Associated Student Body Fund
- Debt Service Fund
- Capital Projects Fund
- Transportation Vehicle Fund
The complete, detailed budget document required annually by the state is the F-195 Report. The F-195 Report includes enrollment projections and planned staffing levels in addition to anticipated revenues, expenditures, and fund balances for each fund.
Each summer, the School Board holds a public hearing about the planned budget. That meeting is usually held during the last board meeting of July, in time for a board-approved budget to be sent to OSPI by August 31st.
Any person may attend this public hearing to speak on any aspect of the budget. Board meeting dates are listed on a printable calendar or by calling (509) 925-8000. Public notices about budget hearings are also printed annually in the local newspaper.
Financial Report F-196 is the required financial statement report of a school district. It reports the school district's financial condition and actual revenues and expenditures for the entire school year.
Annual Financial Statements Budget Plan & Summary Monthly Financial Statements -
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Providing Quality Products & Services to Our Schools
In accordance with the Public Schools Bid Law, the Ellensburg School District invites interested, licensed contractors for inclusion on its Small Works Roster. This roster identifies those qualified contractors interested in submitting proposals on projects estimated to cost not more than $200,000.Qualified contractors, not already registered with the district purchasing department, may secure information and the necessary application forms listed below.
Small Works Roster Application
Pursuant to RCW 39.04.155, Ellensburg School District No. 401 accepts Small Works Applications at any time throughout the year for responsible contractors that are interested in being added to the District's Small Works Roster.Please complete all five (5) forms listed below. Return completed forms along with a copy of your Certificate of Liability Insurance (see Insurance section located in the Standard Terms & Conditions for Small works) to:
Ellensburg School District
Small Works Roster
1300 East Third Avenue
Ellensburg, WA 98926
(509) 925-8005
angela.garrettgordon@esd401.orgSmall Works Roster Terms and Conditions Small Works Roster Application Request for UBI & W-9 IRS Form W9 Unified Business Identifier Form
Angela Garrett-Gordon
Project Coordinator, Accounts Payable & Purchasing Officer
angela.garrettgordon@esd401.org
School: (509) 925-8005
Kim Snider
Executive Director of Finance, HR & Operations
kim.snider@esd401.org
School: (509) 925-8014
Patrick Timme
Fiscal Specialist
patrick.timme@esd401.org
School: (509) 925-8107
Malissa Fox
Fiscal Specialist
malisa.fox@esd401.org
School: 509-925-8004
Ashley Snow
Fiscal Specialist
ashley.snow@esd401.org
School: (509) 925-8149